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70 entries.
James James from Keller wrote on February 28, 2019 at 9:06 pm:
I am wanting to use your software for tracking my stamps collection. However, I'm not really understanding what kind of values to use in the various fields that are presented. Is there a link that describes how others have used your software for tracking stamps? (Some would call this "Best Practices".) One example of a field that is "missing" on the Identification / Description tab is "year [of issue]". Initially, I'm looking for the Stamps' Identification tab to look like the Coins' ID tab. Basically, I'm looking to see if someone else has come up with a detailed way to track their stamps and would like to potentially replicate their configuration. Thanks!
Admin Reply by: cjpryor

There is a document that will help you understand how to update the fields once you know what you want to change. You can find it here:

I also put together some examples here:

If anybody else responds with suggestions I will post them here.

James Doss James Doss from Blountville, TN wrote on February 24, 2019 at 8:51 am:
I used to be able to save my collections in a one-page Excel format, but when I try that now, all I get is the multi-page Excel format. What am I doing wrong?
Admin Reply by: cjpryor
Are you sure this is not due to a new version of Excel or perhaps the name extension that you are saving to? Can you post the step by step process you are using to export your data to Excel and then a step by step process of how you open it in Excel?

Gregory Czaplewski Gregory Czaplewski wrote on February 7, 2019 at 3:05 pm:
I have had the collection program for a number of years and now wish to transfer from my windows pc format to my IMAC 2017 format.
Is there a simple and effective way to do this?

Thanks Clay
Admin Reply by: cjpryor
If you are using nm collector software, not nm gun collector software, it should run on your iMac. Unfortunately, some people have experienced problems with their Macs so you should download the software and verify that it works on your Mac. After that, it is a matter of copying your database from the old installation to the new installation.

If you happen to have downloaded the version intended to run off of the usb you can just plug your usb into the Mac and it should run ... although the newer Macs required that I re-architect the software to meet their requirements, so, if you have an older version on the USB it won't run on the newer Mac. In that case you will have to migrate to the new version of NM Collector software as described here:

James C Meldrum James C Meldrum from Aledo wrote on February 4, 2019 at 7:09 pm:
Is this free ? what is the Buy now? am i limited to a few functions with out purchasing?
Admin Reply by: cjpryor
Please see and


Bill Bill from Hamden wrote on January 31, 2019 at 9:33 am:
Hi Forgot to ask this last question I have all my data entered and it's great all backed and runs smoothly . Is there anyway they can be automatically rearranged alphabetically
Thank you
Admin Reply by: cjpryor
You can sort by any column in the statistics page by clicking the heading. If you double click on an item in the statistics page it will take you to that item in the main program. I hope that helps.
Bill Bill from HAMDEN wrote on January 28, 2019 at 5:06 pm:
Thank You cjpryor I found that file so know I can do all my work add or delete items on my PC and then can update everything and keep it safe on my USB Thank you for help !!!
Admin Reply by: cjpryor
Thank you for getting back to us on this.
Bill Bill from Hamden wrote on January 27, 2019 at 4:32 pm:
Hi Clay I gave up with my old 2.20 verion so I bought the newest 4.01 I have it on windows 10 and all seems to be OK. How do I back up this program to a USB thumb drive because I don't see a NMGCSW.mdb file on the hard drive .
Admin Reply by: cjpryor

Thank you for purchasing NM Collector Software. It is a totally different program from the old NM Gun Collector Software. I think the last time we communicated I thought you were using version 2.2 of NM Collector Software so my instructions would not have worked for NM Gun Collector Software.

Anyway, there is no NMCSW.mdb file in NM Collector Software. Instead, there is a folder named nmcswDB. You can copy this entire folder to a safe location for backup. However, the best backup would be the entire installation directory. If you copy the entire program to a USB flash drive, with NM Collector Software, you have the additional benefit of being able to run it from the USB flash drive on any computer without installing it on every computer that you want to run it on like you used to have to do with NM Gun Collector Software.

Hopefully this helps you and others.

Thanks again.
Bill Bill from Hamden wrote on January 20, 2019 at 7:33 am:
Well Clay I just realized I have a lifetime subscription to the older Version I checked the about box and it says I have Version 2.20 If I up grade to the newest how difficult would it be to put the Data I have in ver 2.20 to the newest 4.01 Ver ? Thank you ,Bill
Admin Reply by: cjpryor
It should automatically transfer your data to the new format if you upgrade to 3.0.1 first. After that, you will have to manually copy your data from 3.0.1 to 4.0.1. The instructions are on the download pages.

Be sure to backup your original 2.20 data first.

Bill Bill from HAMDEN wrote on January 19, 2019 at 12:09 pm:
Hi Clay I tried your instructions my password will work,but and If I put in the wrong password a couple times it will lock me out and shutdown ( WHICH IS GOOD) But the real problem is if I leave the password field blank it will still open the program !!!!
Admin Reply by: cjpryor
Unfortunately, I cannot duplicate the problem. When I leave the password blank it exits the program after three tries. Would you mind trying a fresh install in a completely different location and let me know how that behaves?

Worst case, could you run it off of a USB flash drive and keep the flash drive locked up when not in use?

Joe McMahon Joe McMahon from CHICAGO wrote on January 19, 2019 at 11:56 am:
I purchased your nmCollector software yesterday for my Mac running Mojave 10.14.2 I downloaded the software and received the activation key. When I start the program, it says "Evaluation license activation was successful. Clock OK to continue." Then I click on the app and the program starts and is says "This copy licensed to [Evaluation]. Whenever I try to enter any information, it defaults back to the original screen setup. I deleted the program, reinstalled it and the same thing happens. As it exists now, I can't use it.
Admin Reply by: cjpryor
Sorry about that. Please rest assured I will refund your money if we cannot get it to work. Unfortunately, I cannot duplicate the issue on my Mac so I really do not know what to say. This sort of thing used to have to do with improperly configured Java on the Mac but now I package Java with the software so it shouldn't matter. I will research this issue some more and see if I can figure out something to try.

Just out of curiosity, will it work when run from a USB flash drive? Also, can you tell me if you have java installed on your Mac? My current theory is perhaps there is a conflict between the java embedded in the application and java installed on the Mac but I still can't duplicate the issue. This page can help you decipher what java you have on your Mac:

Can you take a look at the nmcsw.log file (located in /Users/nmcollector/Desktop/NMCollectorJE/app) immediately after you try to save a change and post the contents here? I just want to see if there are any error messages posted there.


Bill Bill from Hamden wrote on January 19, 2019 at 8:54 am:
I had this program for a long time and just loaded it up again. No problem all my data is there But the password dosen't seem to work I put in my password I made up and then again as required and hit ok Close the program and then start up password box comes up and if I hit OK without putting anything in the password box it still loads the program and anyone can see my data
Admin Reply by: cjpryor
Are you referring to NM Collector Software? If so, I can't seem to duplicate the problem. If I enable password protection and enter a password it will not let me open the program unless I enter the correct password.

Just guessing, but you might try the following:

1. Backup your current NM Collector Software installation directory by copying it to a new location in case something goes wrong in the steps below.

2. Disable the password protection by unchecking Options > Security > Enable Password Protection.

3. Close the program and restart it. It should come back without asking for a password.

4. Enable the password protection by checking Options > Security > Enable Password Protection.

Let me know if that works.


cjpryor cjpryor from Unknown wrote on January 19, 2019 at 7:45 am:
I have both NM Gun Collector software and NM Collector Software JE. Both stopped working after my anti-virus software did a disk cleanup. How could this be?

I originally purchased NM Gun Collector Software, and experienced this problem. I found it had become free public domain software, so I downloaded and installed it from the internet. My database was intact and the reinstall worked. Now the disk cleanup software has made both programs unusable. I did have a backup install on a thumb drive, but cannot currently locate it.

Please provide me with whatever is necessary to reinstall both programs, and advice on how to prevent this situation from reoccurring in the future.
Admin Reply by: cjpryor
First, I want to thank you for you purchases. 😊

Second, if you can’t find backups I’m not sure you can recover your data but we can try.

Third, what disk cleanup software are you using? I suspect it must be deleting required files. Hopefully it did not delete any files that contain your data. I would think something has to change in your disk cleanup software.

This is the recovery plan I would suggest:

NM Gun Collector Software
1. Locate your database files and copy them somewhere safe for use later in this process.
a. auxNMGCSW.mdb
b. clearNMGCSW.mdb
c. NMGCSW.ldb
d. nmgcsw.mdb
f. security.ldb
g. security.mdb
2. Use Windows Add/Remove programs to unistall NM Gun Collector Software. This will leave key files behind but that is okay. Keep them.
3. Download and install NM Gun Collector Software to the same location as you had it before. You can download it from
4. Hopefully, since you are installing back to the original location, and assuming none of your database files were corrupted by the disk cleanup program, it should work and you should still have your data after the install.
5. If it works but it is not your data, please copy all of those database files that you saved to a safe location back into the newly installed installation directory.

NM Collector Software
1. Move (yes, please move) your current database to a safe location. Your current database location depends on what version of the software you are running.
a. Pre-4.0: The nmcswDB folder located in your installation directory
b. 4.0: The \\Contents\Resources\nmcswDB folder in your installation directory
2. Download and install the latest NM Collector Software from:
3. Delete the nmcswDB folder from the new installation (this is important to make sure files from your database to not get mixed with files from the default database).
4. Copy your current database from the safe location to the newly installed location.

Please let me know if you need more help.
Ton Ton from Amsterdam wrote on January 17, 2019 at 3:08 pm:
I have just downloaded the latest (30 day trial version) on 17-01-2019 (Europe date). As I am located in Europe, i can use help as some abbreviations do not tell me anything for example A&D ?

When click the help button/ usage notes, I get the "Oops! That page can’t be found" message. I would like to buy the full version, but first like to read a users manual.

I have all my weapon/ customers data in my Excel file type folder. For some reason I am not able copy&past from my Excel data folder into nmcollector folder. is this because I use the 30 day trial?

When click report/firearms, i have tried all type of reports, but for some reason I get a report, but no date, on what day my firearm was inserted, while inserting the firearm the date was filled in.

Please advise me,

Admin Reply by: cjpryor
Hi, thank you for your questions/observations.

1. This software has its roots in U.S. the Curio & Relics collector community. I wrote a blog that provides background info at

2. You can download a manual here that will explain the usage of the software.

3. I fixed the broken link (and more). Thanks for bringing them to my attention.

4. I'm not sure why copying from Excel is not working. Are you copying one field at a time or doing some sort of bulk load? If you are willing to adjust the contents of your excel data to match the expected format for NM Collector Software you can do a bulk import. More information here:

5. I do not know what is happening with your reports. Naturally, they work for me. I suspect it may be some sort of data issue. I may have to ask you to send me your data so I can debug the issue.

Thanks again
Don Maymon Don Maymon from Hayden wrote on January 15, 2019 at 3:27 pm:
I downloaded the new version today However I can not get my data exported/imported into the new version I downloaded the export software, but it will not run on my copy of Windows 10 What do I need to do next?
Admin Reply by: cjpryor

What error do you see when you try to run the export software?

Fred Shaw Fred Shaw from Dover wrote on January 13, 2019 at 7:56 am:
How do you upgrade from 2.0 to 4? I checked for latest version but I cannot find the page.
Admin Reply by: cjpryor
The latest version can be downloaded from here:

2.0 is going way back. I assume you have data you wan't to migrate. If that is the case, I would suggest installing the latest to an entirely new location and then copy your old database to the new location.

Your database is a folder named nmcswDB. It's location in the file structure has changed since version 4.0. Depending on where you originally installed NM Collector Software 2.0, your database should be in a location similar to this: C:\NMCollectorJE\nmcswDB. Your new 4.0.1 installation directory should be something like this: C:\NMCollectorJE\\Contents\Resources\nmcswDB.

I would suggest deleting the new nmcswDB directory entirely before you copy your old database over to the new location.

Thanks 🙂
James R Cummins Jr James R Cummins Jr from Lancaster wrote on January 4, 2019 at 2:08 pm:
Clayton, am on "evaluation" copy with 28 days remaining. Apparently, "free bar code 39 download" has been discontinued. Have you another source for free software that will compliment NMCollector software? At the risk of sounding cheap, I represent a 501(c)3 non-profit community theatre that needs an inventory software and must watch every penny it spends.
Admin Reply by: cjpryor
Thanks for letting me know my source of the free bar code font is no longer free. I did some research and discovered that the original version of these fonts is still available from the author at

I downloaded the fonts on a windows computer, extracted the zip file to my desktop, and then right clicked on the one named fre3of9x.ttf and selected install. They do appear to work with my copy of NM Collector Software so that should be a suitable replacement for Windows.

I also installed the font on my Mac by dragging the fre3of9x.ttf file to the Library/Fonts folder and restarting my Mac. However, in this case, the bar code did not work. I see the font installed but it does not have the name that NM Collector Software is expecting. I am still investigating a solution for the Mac.

Thanks again,

Terry Perrine Terry Perrine from LA PINE wrote on December 29, 2018 at 3:46 pm:
I'm having a problem with the NM Collector. Even though I paid with Paypal, my download indicates that it is an evaluation copy. When I tried to import my NMguncollector backup, none of my items are imported. Hope you can put me on the right path.
Admin Reply by: cjpryor
Thank you. First you have to activate it. An activation is supposed to go out automatically but I have reconfigured things and am sending through an outlook account. Microsoft saw this as suspicious activity and refused to send the email. I resolved that so you should have your activation with instructions now.

Regarding migration of NM Gun Collector Data, were you able to follow the process here?

Greg Speaker Greg Speaker from Mount Pleasant wrote on December 28, 2018 at 2:34 pm:
I have a lifetime subscription to NMcollector. I now have a new computer and downloaded all my data from Carbonite. It appears I have my NMcollector files. However, I can not find my original NM thumb Drive with the program on it. Can I download this program onto my new Win 10 Pc?
Thanks,, Greg
Admin Reply by: cjpryor
If you have the files, you should be able to run it wherever the files are now located.

You can also download and run the program but you will loose all of your data and your activation. With proof of purchase I can resend the activation.

Greg Greg from Waterloo wrote on December 28, 2018 at 9:52 am:
Small bug in Reports/Maintenance/All Items.
Completed column and Next Due column cuts the dates off if longer than 8 digits. 11/19/2018 appears as 11/19/201.
Can this be corrected?
Admin Reply by: cjpryor
Thank you, I added this to my backlog of items to be corrected.
Raymond Loewenthal Raymond Loewenthal from Cresco wrote on December 12, 2018 at 4:05 pm:
I was wondering if you could tell me how to backup and restore my database on my mac. macOS High Sierra version 10.13.6

Thank you in advance.
Admin Reply by: cjpryor
The best way is to copy the folder that contains the program to your backup.